A volunteer organization playing concert band music for recreation and community service in Jackson Hole, Wyoming.

Spring Concert


Logistics:

Members please go to the virtual folder in the Music Library for concert logistics.

  • Equipment:
    • Depending on venue –
      • Black Stands
      • Chairs
    • Music
    • Percussion

Timeline:

  • Late December
    • Add virtual folder to Music Library (usually combined with the Special Olympics folder)
    • New music should be ordered and in house 1 week before stuffing folders.
  • 1 Week prior to first rehearsal from folder (usually SO rehearsal)
    • Stuff Folders
  • No later than January
    • Set date
      • Add date to GigPress
    • Book event venue
      • If appropriate for venue assign person to be in charge of snacks.
      • If using Center for the Arts Theater ask about the “Partnerships” application for theater subsidy.
  • After Special Olympics
    • Start Rehearsing for Spring Concert
  • 3 Weeks prior to concert
    • Contact Media
    • Send Newsletters
    • Add to Community Calendars
    • Create flyers for schools
    • Create Posters for band members to post around town
  • 2 rehearsals Prior
    • Determine meeting and warm up times
    • Draft Program
      • Need concert order
      • Need musician list
    • Send flyers to schools
      • Check Deadlines per each school
  • Finalize Program Last rehearsal before concert
  • Send program to printer next morning

Assigned Tasks:

Conductor:
Zachary Singer conductor@jhcband.org

  • Plan Repertoire
  • Coordinate with Librarian music availability
  • Order new music
    • Needs to arrive at least one week prior to putting in folders
    • Must be within yearly budget
  • Send list of music to librarian at least 2 weeks prior to first rehearsal

President:
Jason Wright president@jhcband.org

  • Book Venue
  • Contact Newspapers for Story

Vice President:

  • Add event to calendars etc.
    • Gigpress
    • Google Calendar
    • Yahoo Calendar
      • Schedule Reminder:
        • a day before the rehearsal before the concert
        • a day before the concert
      • Include:
        • Time & place to meet
        • Downbeat time
        • Logistics
        • Repertoire
    • Create Facebook Event
  • Schedule or Send Newsletters
    • Fan Newsletters
    • Non Profit List serve
      (these can be done with or without a related blog)

Treasurer:
Dean Scofield treasurer@jhcband.org

  • (need info)

Secretary:
Bonnie Chambers office@jhcband.org

  • (need info)

Office Manager:

  • (need info)

Press:

Shared by President and Vice President
  • (president) Contact Newspapers
  • Send info to JH Radio Community Calendar 3 week prior
  • (VP to post fan letters and to the NP List serve)

Equipment Manager:

  • Organize/Delegate Equipment Logistics

Librarian:

  • Music Folders
    • Coordinate with conductor to get Music Selection
    • Coordinate instrumentation with conductor
    • Stuffing Folders to be completed by the rehearsal from folder (Usually SO)
  • FlyersFlyers
    • Make 3 weeks before Concert
    • Print at CopyWorks
      • Full page – Bring flyers last 2 rehearsals before concert
      • Half page (tall) for Elementary schools
    • Elementary Schools (Call for Counts)
      • JES
        • Spanish/English
      • Colter
        • Spanish/English
      • Wilson – Can email PDF, deadline Fridays for Monday Distribution
      • Kelly – Can email PDF
      • Moran – Can email PDF
      • Journey School
    • Middle and High Schools *NEW
      • JH Middle School – Email PDF
      • JH High School – Email PDF
      • Summit High School– Email PDF
      • JH Community School – Email PDF
    • Distribute PDF to band mail list
  • Program
    • Musician List
    • Draft approval
    • Concert Order
    • Send to Printer

Any Band Member:

  • Organize snacks for venue
  • Blog about the event
 

Historical Information (choose year from menu):

Spring Concert Cancelled
Conductor: Zachary Singer
 
Date: Saturday, May 2nd 2020
 
https://jhcband.org/inscoreorder/concert_list.php Center for the Arts Center Theater
Spring Concert in Jackson, WY
(307) 734-8956

Program:

Canceled due to COVID restrictions

Subscribe: RSS | iCal

Contacts:

Venues:

Schools:

Community Calendars:

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